City Issues RFP for Non-Congregate Shelter/Bridge Housing Operations & Supportive Services

City of Tucson Issues Request for Proposals

Non-Congregate Shelter/Bridge Housing

Shelter Operations (Scope of Work 1) and Supportive Services (Scope of Work 2)

 Responses Due: December 6, 2021, 12:00pm (Noon)

Download the full Request for Proposals with Attachments

Download the Mandatory Excel Budget Form

BACKGROUND

The City of Tucson has planned with the community to respond to the COVID-19 virus and heightened risk among unsheltered persons by supporting and funding efforts to provide housing and other services to persons experiencing or at imminent risk of experiencing homelessness. The City of Tucson has received supplemental funding through the CARES Act and American Rescue Plan Act to address emergent needs related to COVID-19 and homelessness. As a result of the COVID-19 health emergency, expanded shelter capacity is needed to reduce risk of health complications to vulnerable people experiencing unsheltered homelessness. To address this critical gap, the City of Tucson has purchased multiple properties for use as non-congregate shelter and has additional purchases currently underway.

Project funding will include American Rescue Plan State and Local Fiscal Recovery Funds, HOME American Rescue Plan, Emergency Solutions Grant – CARES Act, and/or other possible federal, state, and local sources. Selected applicants will be required to comply fully with applicable Federal requirements except where waivers of regular requirements have been obtained by the City of Tucson and authorized for use by the selected offeror(s) in writing by the City of Tucson.

Expectations may evolve based on changes in local infrastructure, infection rates, and community response to the ongoing COVID-19 pandemic. The selected offeror(s) will be required to work closely with community teams and adjust services as directed by the City of Tucson.

PRE-PROPOSAL CONFERENCE (November 29, 2021 – 9am-10:15am)

The City of Tucson shall conduct a virtual pre-proposal conference from 9:00am to 10:15am on Monday, November 29, 2021.  All offerors are strongly encouraged to review this Request for Proposals in full and to attend the pre-proposal conference. Offerors will be provided an opportunity to ask specific questions related to this Request for Proposals and the scopes of work solicited during the pre-proposal conference.

Interested offerors should register for the pro-proposal conference at https://us02web.zoom.us/webinar/register/WN_Y9hYtyRsQ2iZZ3DdafhI_w.

SERVICES SOLICITED UNDER THIS REQUEST FOR PROPOSALS

The City of Tucson invites proposals from eligible not-for-profit entities with capacity to provide Non-Congregate Shelter Operations and Supportive Services at various non-congregate shelter facilities owned by the City of Tucson. The City of Tucson shall issue separate awards for Non-Congregate Shelter Operations and Supportive Services but will include a preference for offerors capable of offering both scopes of work at one facility and/or multiple scopes of work at multiple facilities.

FACILITIES INCLUDED IN THIS REQUEST FOR PROPOSALS

The City of Tucson intends to issue one or more funding awards for the Non-Congregate Shelter Operations and Supportive Services at the following facilities. Interested applicants may drive by the properties but may not enter the properties or approach tenants or current operators.

Wildcat Residence: 49-unit motel property located at 1701 N. Oracle Road in Tucson, Arizona.

Desert Cove Residence: 23-bedroom multi-structure property located at 1833 W. Anklam Road in Tucson, Arizona.

Oracle Residence: 18-unit motor lodge property located at 2445 N. Oracle Road in Tucson, Arizona.

Additional details regarding each facility are provided in Exhibit A – Facility Overview and Offeror Requirements provided as an attachment to this Request for Proposals.

SCOPES OF WORK

Pursuant to Federal funding guidelines, this Request for Proposals includes two distinct scopes of work. Separate awards will be issued for each scope of work; however, offerors are encouraged to submit applications for multiple scopes of work.

Scope of Work #1 – Non-Congregate Shelter/Bridge Housing Operations: Shelter Operations shall be funded using American Rescue Plan State and Local Fiscal Recovery Funds and/or other Federal, State, or local sources. Shelter Operations include basic shelter oversight and operations, intake, recordkeeping, and reporting, security and 24-hour supervision.  The full scope of work outlining requirements of offerors is provided as Exhibit B – Non-Congregate Shelter/Bridge Housing Scope of Work and attached to this Request for Proposals.

Scope of Work #2 – Non-Congregate Shelter/Bridge Housing Supportive Services: Supportive services shall be funded using American Rescue Plan HOME (HOME-ARP) funds and/or other Federal, State, or local sources. Supportive services must be offered to all non-congregate shelter/bridge housing residents and may not be required to obtain or maintain non-congregate shelter/bridge housing residency. Required supportive services include case management, housing search assistance, meal or grocery assistance, and coordinated service linkages. Offerors may and are encouraged to additionally provide optional supportive services as defined in the Exhibit C – Non-Congregate Shelter/Bridge Housing Supportive Services and attached to this Request for Proposals.

FUNDING AVAILABLE

The City of Tucson has not established minimum of maximum request amounts. Offerors are advised to propose lean, competitive budgets which are prudent, reasonable, and necessary to deliver proposed services. Overall cost will be accounted for as a factor in selecting qualified offers. Offerors which commit leverage or matching funds through outside resources may be prioritized for selection.

The City of Tucson anticipates making one or more awards under this solicitation.  Offerors may apply for up to the maximum amount described for each scope of work included in the application. The City of Tucson reserves the right to increase/decrease award budgets or to make no awards under this solicitation at its discretion.

Additional funds may become available at a later date to expand or continue the project beyond the initial project period. Project services may be budgeted for the performance period stated in each component’s scope of work; however, households should be exited to self-sufficiency or longer-term housing subsidies/services as soon as possible.

QUESTIONS REGARDING THIS SOLICITATION

All questions regarding this solicitation should be emailed to jason.thorpe@tucsonaz.gov. Please allow up to two business days for a response.

APPLICATION MATERIALS

Download the full Request for Proposals with Attachments

Download the Mandatory Excel Budget Form